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Administrative Assistant II - Accounts payable - Vendor Maintenance

Broomfield, CO 80020

Posted: 05/02/2023 Job Number: 69075 Pay Rate: $19.47 - $25.96 per hour

Job Description

Job description
Administrative Associate II – Accounts Payable – Vendor Maintenance
Location: Broomfield, CO.

Requirements of this position:

  • High School diploma or equivalent plus 2 or more years of related experience.
  • Experience in verifying external vendors.
  • Experience in managing external vendor agreements/engagement.

What You’ll Do: 
  • Setup new vendors following the proper review process per desktop procedures and set internal controls.
  • Verify and manage all vendors bank routing & account information and documentation for audit purposes.
  • Obtain, review, and retain W-9, W-8BEN forms.
  • Monitor AP email inboxes.
  • Open and scan invoices to the AP email inbox.
  • Index AP invoices as needed.
  • Ensure accuracy of TIN in supplier master database for 1099 reporting purposes.
  • Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
  • Reconcile supplier statements and AP accounts as assigned.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
  • Perform other duties as necessary.

What You’ll Need:
  • High School diploma or equivalent plus 2 or more years of related experience.
  • Each higher-level related degree, i.e., Associate’s, may substitute for two years of related experience Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
  • Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer. 
  • Good organization and communication skills and enjoy working in a team environment.
  • Ability to be a team contributor and actively support a fast-paced team environment.
  • Excellent data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.
  • Willingness to work hours demanded during month and year-end accounting cycles.
  • Ability to establish and maintain effective working relationships with internal and external customers. 
  • Ability to multi-task and manage/prioritize multiple customer requests.
  • Some knowledge of sales/use tax preferred.


Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.

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Ric D'Arcangelis

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