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Administrative Associate II - AP Front Desk Support

Broomfield, CO 80020

Posted: 02/27/2023 Job Number: 68443 Pay Rate: $20.00 - $25.00 per hour

Job Description

Job description

Accounts Payable Front Desk Support

US Citizenship is Required

Hybrid position - Contract to Hire opportunity

What You’ll Do
  • Monitor AP email inboxes
  • Answer AP’s phone line to provide payment status to internal/external suppliers or to direct calls as needed
  • Assign AP invoices to main AP Admin Processors
  • Open and scan invoices to the AP email inbox.
  • Issue tax exemption certificates and credit references upon vendor/Buyer requests
  • Process supplier invoices in accordance with established company policies and procedures.
  • Reconcile supplier statements and AP accounts as assigned.
  • Verify vendors bank routing & account information and documentation for audit purposes
  • Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
  • Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact appropriately with others to maintain a positive and productive work environment.
  • Perform other duties as assigned.

What You’ll Need
  • High School diploma or equivalent plus 2 or more years of related experience
  • Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer.
  • Must have good organization and communication skills and enjoy working in a team environment.
  • Must be a team contributor and ability to actively support a fast-paced team environment.
  • Strong data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.
  • Must be willing to work hours demanded during month and year-end accounting cycles.
  • Ability to establish and maintain effective working relationships with internal and external customers.
  • Ability to multi-task and manage/prioritize multiple customer requests.
  • Preferred candidate would have some knowledge of sales/use tax.
Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.

Meet Your Recruiter

Ric D'Arcangelis

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