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Administrative Associate II - Accounts Payable - Front Desk Support

Broomfield, CO 80020

Posted: 02/06/2024 Job Number: 71465

Job Description

Position Type:     Administrative Assistant/Accounts Payable
Location:     Broomfield, CO
Hourly rate: $25.00
Contractor benefits: Medical, vision, Dental, 401k
Job Description:
Administrative Associate II - Accounts Payable – Front Desk Support

What You’ll Do
  • Monitor AP email inboxes.
  • Answer AP’s phone line to provide payment status to internal/external suppliers or to direct calls as needed.
  • Assign AP invoices to main AP Admin Processors.
  • Open and scan invoices to the AP email inbox.
  • Issue tax exemption certificates and credit references upon vendor/Buyer requests
  • Process supplier invoices in accordance with established company policies and procedures.
  • Reconcile supplier statements and AP accounts as assigned.
  • Verify vendors bank routing & account information and documentation for audit purposes.
  • Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
  • Support internal/external audits by retrieving payable documents, copying, scanning, and re-filing - ensuring document control.
  • Maintain a regular and predictable work schedule.
  • Establish and maintain effective working relationships within the department, the SBU/SSU and the Company. Interact appropriately with others to maintain a positive and productive work environment.
  • Perform other duties as assigned.
What You’ll Need
  • High School diploma or equivalent plus 2 or more years of related experience
  • Each higher-level related degree, i.e., Associate’s, may substitute for two years of related experience Two years of related experience may be substituted for each year of education. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.
  • Basic knowledge with use of computers and MS Office (Outlook, Excel, Word) and Internet Explorer. 
  • Must have good organization and communication skills and enjoy working in a team environment.
  • Must be a team contributor and ability to actively support a fast-paced team environment.
  • Strong data entry skills, accuracy and attention to detail, as well as the ability to work independently as needed.
  • Must be willing to work hours demanded during month and year-end accounting cycles.
  • Ability to establish and maintain effective working relationships with internal and external customers. 
  • Ability to multi-task and manage/prioritize multiple customer requests.
  • Preferred:
  • The following experience is preferred:
    • Deltek Costpoint
    • Hyland OnBase
    • IFS
    • Microsoft Excel, Word, and PowerPoint
    • Business Objects
    • Knowledge of sales/use tax
On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between campuses and other possible non-company locations may be required.

Meet Your Recruiter

Gina D'Arcangelis

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